Privacy policy

This privacy policy applies between you, the user of this website and Clive Hudson Associates, the owner and provider of this website. Clive Hudson Associates takes the privacy of your information very seriously. This privacy policy applies to our use of any and all data collected by us or provided by you in relation to your use of the Website.

Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used.

Data: Collectively all information that you submit to Clive Hudson Associates via the website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

Data Protection Laws: Any applicable law relating to the processing of personal data, including but not limited to the directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;

GDPR: The General Data Protection Regulation (EU) 2016/679;

Clive Hudson Associates, we or us: Clive Hudson Associates, a company incorporated in England and Wales with registered number 0118 946 1164 whose registered office is at 37 St Peter’s Avenue, Caversham, Reading, Berkshire, RG4 7DH.

User or you: Any third party that accesses the Website and is not either (i) employed by Clive Hudson Associates and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Clive Hudson Associates and accessing the Website in connection with the provision of such services; and

Website: The Website that you are currently using,, and any sub-domains of this site unless expressly excluded for their own terms and conditions.

2. In this privacy policy, unless the context requires a different interpretation:

a. The singular includes plural and vice versa;
b. References to sub-clauses, clauses, schedules or appendices of this privacy policy;
c. A reference to a person includes firms, companies, government entities, trusts and partnerships;
d. “Including” is understood to mean “including without limitation”;
e. Reference to any statutory provision includes any modification or amendment of it;
f. The headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

3. This privacy policy applies only to the actions of Clive Hudson Associates and Users with respect to this Website. It does not extend to any websites that that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

4. For purposes of the applicable Data Protection Laws, Clive Hudson Associates is the “data controller”. This means that Clive Hudson Associates determines the purposes for which, and the manner in which, your Data is processed.

Data collected

5. We may collect the following data, which includes personal information from you:

a. Name;

b. Contact information such as email addresses and telephone numbers; in each case, in accordance with this privacy policy.

How we collect data

6. We collect data in the following ways:

a. Data is given to us by you; and

b. Data is collected automatically

Data that is given to us by you

7. Clive Hudson Associates will collect your Data;

• Only when you contact us through the Website, by telephone, post, e-mail or through any other means. Your data will not be stored in any way unless it is needed following acceptance of work by us or instruction to carry out work by you.

• This data will be collected in accordance with this privacy policy.

Data that is collected automatically

8. To the extent that you access the Website, we will collect your Data automatically, for example:

• We automatically collect some information about your visit to the Website. This information helps us make improvements to the Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.

Our use of Data

9. Any or all of the above data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

• To contact the client in order to inform them of any update of information regarding the project at hand or to request any information from the client that is fundamental to the project;

• In each case, in accordance with this privacy policy.

10. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).

Who we share Data with

11. We may share your data with the following groups of people for the following reasons:

• Employees only – solely for professional use on active jobs.

• In each case, in accordance with this privacy policy.

Keeping Data secure

12. We will use technical and organisational measures to safeguard your Data, for example:

• We do not electronically store any personal Data on our Website, any Data that is stored for the legitimate reasons explained above is done so on a secure server and can only be accessed by employees.

13. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please inform us immediately by contacting us via the e-mail address: [email protected]

14. If you want detailed information from Get Safe Online on how to protect your information and your devices against fraud, identity theft, viruses and many other online problems, please visit Get Safe Online is supported by HM Government and leading businesses.

Data retention

15. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

16. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

17. You have the following rights in relation to your data:

a. Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii)that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

b. Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.

c. Right to erase – the right to request that we remove or delete your Data from our systems.

d. Right to restrict our use of your data – the right to “block” us from using your Data or limit the way in which we can use it.

e. Right to data portability – the right to request that we move, copy or transfer your Data.

f. Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.

18. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via the email address: [email protected]

19. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website:

20. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to other websites

21. This website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control

22. Clive Hudson Associates may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Clive Hudson Associates. Data provided by users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.

23. We may also disclose Data to a prospective purchaser of our business or any part of it.

24. In the above instances, we will take steps with the aim of ensuring that your privacy is protected.


25. You may not transfer any of you rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe that your rights will not be affected.

26. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal of unenforceable, that provision or part provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

27. Unless otherwise agreed, no delay, act or omission by a party in exercising any right to remedy will be deemed a waiver, or any other, right or remedy.

28. This agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the agreement will be subject to exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

29. Clive Hudson Associates reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will immediately be posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following these alterations.